Description: Write a recommendation report on the same organizational problem you wrote about in Reports 1 and 2. You will give an oral presentation of your report.
Requirements for written component:
Length: 7 (full)-10 pages of single-spaced text, plus opening component, and appendices.
Format: Formal report
Peer review: Bring 2 copies of draft and peer review sheets on due date.
Final copy: Submit your report with all pages stapled inside the cover, and the letter or memo of transmittal paper clipped to the outside.
Audience: Various members of the organization about which you are writing.
- Letter or memo of transmittal
- Cover page
- Title Page
- Table of Contents
- List of Illustrations (if more than one)
- Foreword (Purpose Statement) and Summary
- Purpose Statement (expanded)
- Appendix (at least one page required)
Requirements for oral component:
Length: 7-9 minutes, timed.
Audience: Same as for written component, possibly expanded
Organization: Basically the same as written report only condensed
Visual Aids: Outline plus at least two other visual aids required: overhead transparency preferred. (Use as many visual aids as needed to aid audience understanding.)
Peer Review of Report #3
Peer reviews and roughs will not be turned in with your report; however, please keep them for possible reference. Evaluators, I suggest you read the report in its entirety, marking anything that you have questions about or that seems unclear. For a report of this size, especially since the problems addressed will be so diverse, I cannot give you a checklist that is even close to “complete.” Use what follows as a guideline, but also employ your own knowledge, experience, and good judgment to help your peer.
Components: Make sure all are present and contain the proper information (refer to assignment sheet). The Discussion component (begins with Introduction, ends with Conclusion, Summary, etc.) must be 7-10 pages.
Layout: Comment on the design of the report: white space, font, visuals, etc. Are headings and subheadings used to demonstrate the structure of the report? Are any paragraphs too long or too short?
Purpose: Is the purpose of the report clear? (Check the purpose statement-Foreword-for the three components.)
Summary: After reading Foreword and Summary, do you have enough detail about the author’s report that you would feel comfortable “signing off” on the recommendation? If not, tell author what you feel is missing.
Forecast: Be sure this accurately “predicts” what’s coming up and is in order.
- Can you detect a clear structure?
- Are transitions used effectively?
- Are the topics in order of importance to the reader? If not, suggest topics or sections that could be moved and why.
- Are sufficient details given? Does the author present a thorough analysis of both problem and solution?
- Can you think of any questions the audience might have that the author has not addressed?
- Is the support persuasive for its intended audience and purpose? (Are you convinced? Will the intended audience be?)
- Bring repetition and/or wordiness to the author’s attention.
Conclusion: (Or whatever heading the author chooses . . .) Does the “ending” finalize the report? Selective redundancy is OK here. The author might sum up the recommendations briefly and then request the reader take action.
Appendices and/or Illustrations: Has the author included these to help the reader? Let author know if you feel any more are needed or if changes should be made here.