Evaluating Your Writing

Editing

The process of making a document more accurate, effective, and readable by ensuring that the grammar, usage, style, and punctuation, as well as the organization, are accurate and appropriate.

Proofreading

The final check of a document for spelling and grammar errors and other surface mistakes; occurs before one finishes the last draft.

Six Editorial Reviews

    1. Suitability for Audience and Purpose
      • Does this document respond adequately to the task assigned?
    2. Completeness and Accuracy of Information; Ethics
      • Are all the required parts included?
      • Is the content accurate and adequately developed for the intended audience?
      • Do the content and discussion respect ethics?
    3. Organization and Consistency
      • Does the sequence of information reveal the relationship of ideas?
      • Are related parts treated in consistent ways?
    4. Visual Design and Usability
      • Do page/screen layout, illustrations, and searching devices help readers find what they need?
      • Does the visual design enhance interpretation of content?
    1. Style
      • Do sentence structures and word choices clarify meaning?
      • Is the tone right for the audience?
    1. Correctness of Grammar, Punctuation, and Spelling; Consistency.
      • Do grammar, punctuation, and spelling conform to conventions?
      • Are capitalization, use of numbers, dates, and abbreviations treated consistently?

Contextual Editing:

  1. Determine if there is a core sentence in the paragraph or paragraph cluster.
  2. Determine if this core sentence establishes a pattern appropriate to your purpose and subject matter.
  3. Determine if the sentences clearly follow the pattern the core sentence establishes.

Examples:

Modern destroyers are “volume controlled,” so the significant design features are those relating to utiliza-tion of volume. Formerly, destroyers were “weight-controlled” and the navel architectural characteristics such as buoyancy and stability were those chosen to carry the weight of hull, machinery, ship systems, people, and payload.

 

Main Clauses:

Modern destroyers are “volume-controlled” so
Formerly destroyers were “weight-controlled” and

Subordinate Clauses:

the significant design features are those relating to utilization of volume
the naval architecture characteristics (such as buoyancy and stability) were those chosen to carry the weight (of hull, . . . payload)

 

Sample Texts:

1.)

Three sources of nutrient load in West Bay must be identified before we consider how these nutrient sources may be reduced. The natural source of nutrients is the decay of organic materials in marshes, lakes, and topsoil which releases the constituent elements to the ground and surface waters of the watershed. The second source of nutrients is the inorganic fertilizers applied to crops and lawns which is either washed away in surface runoff or leached into the subsoil and eventually reaches the bay. This source is very difficult to control because the fertilizer is applied in many places by a great many well-meaning individuals. The third source of nutrients is the effluent from the wastewater treatment plant. Because it is concentrated at one pint, this source is most amenable to control by treatment for nutrient removal before release to the receiving stream.

2.)

The steel system can be constructed more rapidly than the masonry system. Steel columns can be erected much faster than concrete columns, which must be allowed to cure in their forms for two or three weeks. Steel wall panels also can be placed much faster than block walls can be erected, so the prospect of delays caused by the masonry union can be eliminated. Insulation can be sprayed more rapidly than styrofoam panels can be glued in place. Thus, a steel system can be constructed in one-third to one-half the time a masonry system can be erected.

3.)

Analysis of Potential Sources of Guest Traffic

In analyzing the drawing power of a motor hotel at this location, we have assumed that the site will be improved with a first quality establishment that is in harmony with the present level of development in the Georgetown area. We have also assumed that the recommendations contained in this report will have substantial compliance and that guests of all types will be provided with a modern, well-designed motor hotel offering accommodations currently unexcelled in the Lexington Metropolitan Area. In addition, we have assumed that amenities of the character and type recommended in this report will be incorporated in the development; that the motor hotel will enjoy competent management; and that it will be affiliated with a recognized chain organization in the public accommodations field. Based on these assumptions we identify three potential sources of guest patronage for a motor hotel at the proposed site: business travelers, tourists, and group meetings and small conventions.